- What are Sharing Permissions?
- What are the specific parts of the Sharing Permissions page?
- How do Sharing Permissions work?
- How do I share with my entire organization?
- How do I share with just the teams that I am a member of?
- How do I turn off sharing entirely?
- Who are Sharing Permissions for?
- Why do Sharing Permissions matter?
What are Sharing Permissions?
Sharing Permissions control who within your organization can view your profile, which includes HBDI®-related data.
There are two options:
| Option | Who can view your profile |
|---|---|
| My Entire Organization | Anyone in your organization |
| Only Teams I Am A Member Of | Only members of teams whose invitations you have accepted |
What are Team Invitations?
When you accept a team invitation, you consent for your profile data to be combined with your teammates' data to create team insights. Your data is included in the team’s score and Whole Brain® Team Profile, and you gain access to team activities.
| Invitation Status | What happens to your profile data |
|---|---|
Accepted |
Your data will be combined with that team’s data to create team insights. |
Invited or Declined |
Your data will not be combined. |
What is the difference between Sharing Permissions and Team Invitations?
The difference between Sharing Permissions and Team Invitations can be summarized as follows:
Sharing Permissions |
Team Invitations |
|---|---|
Controls the visibility of your profile |
Controls the combination of your data with a team’s data |
Team Invitation: |
Team Invitation: |
|
|---|---|---|
Sharing: My Entire Organization |
Your profile is visible to your entire organization. Your data is combined with the team’s data. |
Your profile is visible to your entire organization. Your data is not combined with the team’s data. Your will appear grayed out on the team page. |
Sharing: Only Teams I Am A Member Of |
Your profile is visible to the team. Your data is combined with the team’s data. |
Your profile is not visible to the team. Your data is not combined with the team. Your will appear grayed out on the team page. |
What are the specific parts of the Sharing Permissions page?
- Pending Team Invitations Notification
- Sharing Explanation
- Entire Organization/Only My Teams Toggle
- Pending Team Invitations
- Teams You Are a Member of
Pending Team Invitations Notification
A small dot next to the Sharing Permissions tab indicates your number of pending team invitations.
This notification persists until you accept or decline the invitation to join the team.
Sharing Explanation
A brief explanation tells you what information is controlled by sharing. There is also a link to your shared profile.
Sharing controls who is able to see your Preference Code, Profile Scores Under Pressure Scores, and any other information you choose to include in your shared profile.
Entire Organization/Only My Teams Toggle
The Entire Organization/Only My Teams toggle controls whether your information is shared with your entire organization or only the teams that you are a member of.
Pending Team Invitations
The Pending Team Invitations section provides a list of teams that you have been invited to join.
The entry for each team contains the following elements.
Team Name
This is the name of the team that has invited you to join.
View Team Members Dropdown
Click the dropdown to see the other members of the team.
Accept Button
Click the Accept button to join the team.
Decline Button
Click the Decline button to decline the invitation to join the team.
Teams You Are a Member Of
The Teams You Are a Member of section contains a list of teams that you are a member of.
Create Team Button
Click the Create Team button to create a new team.
Team Name
This is the name of the team you are a member of.
View Team Members Dropdown
Click the dropdown to see the other members of the team.
Leave Team Button
Click the Leave Team button to leave the team.
You will see a confirmation screen asking you to confirm that you want to leave the team. Click “Yes, I want to leave this team” to confirm.
How do Sharing Permissions work?
Users can choose whether to share their profile with their entire organization or just the teams they belong to. They manage visibility by toggling a global setting, accepting or declining team invitations, and viewing or leaving existing teams—all within a simple, self-serve interface.
How do I share with my entire organization?
To share your data with your entire organization, set the Entire Organization/Only My Teams toggle to “My Entire Organization.”
You will get a success message indicating that the change has been made.
How do I share with just the teams that I am a member of?
To share your data with just the teams that you are a member of, set the Entire Organization/Only My Teams toggle to “Only teams I am a member of.”
You will get a success message indicating that the change has been made.
How do I turn off sharing entirely?
Currently, sharing can only be turned off at the organizational level, affecting all users within that organization.
If you do not wish to share your data with anyone, we recommend choosing the “Only teams I am a member of” option and then declining any team invitations you receive.
How do I see a Thinker's Sharing Permissions in Axon?
The Profile Shared column indicates a Thinker’s sharing settings.
This column is visible in the Search for Thinkers tab, as well as in Invitations Details and Assessment Group Details in the General tab.
| Profile Shared Value | Meaning |
|---|---|
| Team | The Thinker's profile is shared only with the teams they are a part of. |
| Organization | The Thinker's profile is shared with the entire organization. |
| No | The Thinker has either not created their profile yet or has not unlocked their results. |
Who are Sharing Permissions for?
Sharing Permissions reflect Herrmann’s values of trust, autonomy, and intentional collaboration. By giving users control over their data, the platform fosters psychological safety and encourages purposeful sharing—helping Whole Brain® Thinking thrive within and across teams.
Why do Sharing Permissions matter?
Sharing Permissions reflect Herrmann’s values of trust, autonomy, and intentional collaboration. By giving users control over their data, the platform fosters psychological safety and encourages purposeful sharing—helping Whole Brain® Thinking thrive within and across teams.
Add comment
Please sign in to leave a comment.